Version 188.8.131.52 Release date: 4 th April 2015
Improvement on Invoice, Credit Note & Debit Note layoutThe document layouts have been adjusted to be able to fit more item lines in 1 page.
Version 184.108.40.206 Release date: 03rd April 2015
Posting with same Tax Code and Major Industry CodePreviously, when doing Posting, system will post all the item lines as per transaction. Now, it has been enhanced to merge all lines if same tax code and same major industry code. Scenario as below:
i. Transactions with SAME tax code but DIFFERENT major industry code --> Show entry in separate line
ii. Transactions with DIFFERENT tax code but SAME major industry code --> Show entry in separate line
iii. Transactions with SAME tax code and SAME major industry code --> Merge entry and show in one line
Sage UBS One – Supplier InvoiceSupplier Invoice transaction entry is now made available in SageUBS One license. You now can check all the Supplier Invoice reports as well.
Sales CN/DN and Purchase CN/DN – Update from Invoice and Update from Supplier InvoiceUnder Malaysia GST requirement, related Credit Note or Debit Note must be link to an invoice. To ensure all Credit Note and Debit Note must be link to an invoice, you can set as below:
i) Purchase DN
ii) Purchase CN
Version 220.127.116.11 Release date: 01st April 2015
Payment (including Sundry Expenses) & ReceiptPreviously, you are only able to select Bank GL account in Payment & receipt screen. Now it has been enhanced to include Cash GL account.
Data integrity enhancementNow, transactions posted from Inventory & Billing and Point of Sales (POS) are not editable. This is to ensure data integrity for proper GST reporting purpose.
Consistency enhancementIf Malaysia GST is enabled, [With per item tax] is applied to all entry screen. You will not be able to specify the type of transaction to apply like before.
Version 18.104.22.168 Release date: 01st April 2015
Tax Invoice for GST ReliefIf you are supply item to a taxable person given GST relief under Item 3, Schedule A of GST (relief) Order 2014, please select the below templates from the [Report] folder
Tax Invoice --> ICBIL#02_GSTRELIEF
Credit note --> ICBIL#04_GSTRELIEF
Debit note --> ICBIL#05_GSTRELIEF
GST Taxable PeriodThere are GST registration company which having 3 months taxable period, but the 1st taxable period is less than 3 months.
In the below example, the 1 st taxable period is only 1 month.
GST Return – GST-03 FormThe “Draft” watermark in the GST-03 form has been removed.
Enhancement on Tax Invoice, Credit Note, Debit NoteIf there are more than 5 items in the transaction, please select the template with “_more”
Database Optimizer ToolPreviously, there are many cases of corrupted index file causing error message such as “Variable xxx not found”. With the database optimizer tool, when system detected the error, the data optimizer tool will be triggered, please run the tool to allow it to repair the corrupted index file.
Backup before upgrade data fileSystem has been enhanced to always backup the data file before upgrading of data file.
Version 22.214.171.124 Release date: 25 th March 2015
Progressive EnhancementsFix for “Housekeeping in Progress” message If you encounter the message “Housekeeping in Progress” message, you can click on the refresh button at the select application screen, after that you should be able to access the system normally.
Sundry Expenses (Accrual)After you received the invoiced for sundry expenses, sometimes you would like to enter the transaction for input tax claim purpose, charge the expenses to an accrual account, and settle the payment later. Now you can use the Sundry expenses (accrual) entry screen to enter the transaction. It is accessible via Transactions > Sundry expenses (accrual).
Version 126.96.36.199 Release date: 24th March 2015
GST Inclusive / Exclusive at Entry screen
With this enhancement, you will be able to set the GST to be calculated based on GST exclusive / GST inclusive in the entry screen.
For example, at system level, you have set in the General setup that GST amount to be calculated based on GST exclusive. But during transaction, for a particular invoice, you want the GST amount to be calculated based on GST inclusive method, you just need to set the as GST inclusive at the body before you start selecting the items.
GST Return – Major Industry Code
The GST Return report is enhanced to be able to calculate the breakdown Value of Output Tax in accordance with the Major Industries Code.
To ensure accurate calculation, please make sure that you have map the correct major industry code to each item via Item maintenance or Item group maintenance. If you specified the major industry code at Item group, remember to link each item to its respective item group.
GST Wizard – Map GL account to Tax code
The GST Wizard has been enhanced to allow mapping of GL account to Tax code. For example, to map GL expenses GL account to “BL” tax code.
GST Return – Support versioning
After GST Return (GST-03) is submitted to JKDM, you are still able to resubmit as amendment before the submission due if there is any amendment need, e.g. adjustments, missed out transactions etc.
Now, GST Return report is enhanced to support versioning after submission. This means after the GST Return report with “S” status, you can re-generate it and it is tracked by version number. And for subsequent version, “Amendment” will be checked.
Sales Invoice – Update from DO
Under Malaysia GST requirement, tax invoice must be issued within 21 days after the goods is delivered, else the time of supply will be moved to the goods delivery date.
To ensure all sales invoice must be link to a delivery order, you can set [INV – Always mark update from DO].
Version 188.8.131.52 Release date: 2nd March 2015
Purchase Debit Note & Purchase Credit NotePreviously, purchase debit note and purchase credit note are entered in Sage UBS accounting only as double entries.
Malaysia GST requires purchase debit note and purchase credit note must be linked to at least 1 supplier invoice. So, Sage UBS Inventory & Billing has been enhanced to provide the purchase debit note and purchase credit note entry screens. You can also print the purchase debit note and purchase credit note after saved.
Default GST Tax Code in Purchases and Sales entry screensFor purchases entry screen, the default GST tax code checking is via the hierarchy below :
Supplier --> Item --> Item group --> Tax Code Setting in Administrative Tools
For sales entry screen, the default GST tax code checking is via the hierarchy below :
Address --> Customer --> Item --> Item group --> Tax Code Setting in Administrative Tools
Please note that, due to the delivery address is using remark 0 – 4 at the header, and the remarks can used for any other purposes other than delivery address. So, you must always select the [With delivery address] to indicate that there is delivery address, before you click [Body] or select [Update from…].
Self billed invoice – Supplier listing
Now, only suppliers with RMCD approval number maintained will be shown in the Supplier list.
21 days ruleWhen run the GST Return wizard (GST-03), system will check for any un-invoice delivery order. You are given the options to
a) Exit from the wizard and generate the invoice accordingly for those delivery orders
b) GST Return wizard will calculate the output tax for the delivery orders.
To make sure the financial entries are generated and posted to the correct GL account, you must create the Accrued debtor & Invoice to be issued GL accounts and do the mapping in Accounting > GST Settings. If the mapping is not available, system will inform you to do the mapping accordingly when do posting of invoice from Sage UBS Inventory & Billing.
Import from CSVIf you are using other Billing system, and using Sage UBS Accounting for GST reporting, now, you can import billing transactions into Sage UBS Accounting with CSV format, for GAF’s section [P] and [S] purpose.
If you would like to understand the structure of the CSV file, in Sage UBS Inventory & Billing, go to Periodic > Export / Import > E.I. Housekeeping, select 9. LIST STRUCTURE – ARTRAN.DBF, 59. LIST STRUCTURE – ICTRAN.DBF and 40. LIST STRUCTURE – GLPOST9.DBF, click apply to view or print structure.
To do posting of journal entries from the Billing system into Sage UBS Accounting, go to Periodic > Export / Import > Import from CSV, select 1. IMPORT FROM GLPOST9.CSV.
To import the billing transactions into Sage UBS Accounting, go to Periodic > Export / Import > Import from CSV, select 5. IMPORT FROM ARTRAN9 CSV and ICTRAN9.CSV. These 2 files must be imported together.
Version 184.108.40.206 Release date: 06th February 2015
Major Industry Code Maintenance – Edit buttonEdit button is now made available in Major Industry Code Maintenance screen to allow you to modify the description of existing major industry code.
GST-03 Wizard – Part 5The Nationality field is now enhanced to be a dropdown list selection. It is a mandatory field.
a) If Nationality is Malaysia, Identity card no is required.
b) If Nationality is non-Malaysia, Passport no is required.
Sundry ExpensesSundry Expenses is now made available ONLY if Malaysia GST setting is ON.
Version 220.127.116.11 Release date: 19th January 2015
ECE Control BoardECE Control Board will be shown if country setting is NOT Malaysia (MY), either in Accounting or Inventory & Billing.
Major Industry CodeMajor Industry Code setting is now made available ONLY if country setting is Malaysia (MY)
Version 18.104.22.168 Release date: 16th January 2015
GST Wizard – Tax Code and Major Industry CodeYou can now maintains the tax code to General Ledger Accounts in GST Wizard – General Ledger Accounts. Mapping the major industry code to the Item Group & individual items also made available in the GST Wizard, Item Maintenance and Group Maintenance as well.
Important Note:Currently, mapping Tax Code and Major Industry Code is ONLY ready for setup purposes. Enhancement to the transactions entry screen for handling both of these functions will be made available in the next release.
Enhancement for the GST Return to properly display the amount with different major industry code will also made available in next release.
Pricing Strategy – Inclusive and Exclusive handlingTax-Inclusive and Tax- Exclusive handling for the transaction is now made available in Inventory & Billing. You can now set the option in Company Profile to apply in your business.
Tax – inclusiveMeaning: the amount of tax paid is already included in the base price Example: Product Price GST Tax- Inclusive computation Selling Price RM100.00 6% RM94.34 + 5.66 = RM100.00
Tax – exclusiveMeaning: the amount of tax paid is on top of the base price
Example: Product Price GST Tax- Inclusive computation Selling Price
RM100.00 6% RM100 + 6.00 = RM106.00
Sundry Expenses – Goods and Service Tax Report & GST Audit File (GAF)Goods and Service Tax report & GST Audit File (GAF) is now enhanced to properly display the sundry expenses transaction.
Foreign Currency Tax Invoice, Credit Note & Debit NoteNew report template for foreign currency transaction is now made available in Invoice, Credit Note, Debit Note and Cash Sale entries screen.
Simplified Tax InvoiceSimplified Tax Invoice is now made available in Cash Sale entry screen.
General Ledger AccountsGeneral Ledger Accounts in the GST Wizard is now change label name to GST – General Ledger Accounts.
Sage Connect – On & OffYou can now enable or disable Sage Connect by clicking on [Sage Connect Status].
Version 22.214.171.124 Release date: 09th December 2014
You can now enter sundry expenses via the Payment entry screen.
For example, you made the payment of water, electricity and sewerage bills at POSMalaysia.Even though the payment is made to POS Malaysia but you can specify the supplier,invoice number, invoice date etc for each expense via the [GST details] button.
Goods and Service Tax report & GST Audit File (GAF) will be enhanced to properlydisplay the sundry expenses transaction in the next release.
Version 126.96.36.199 Release date: 09th December 2014
GST Dashboard – 21 Days Rule
New GST dashboard is now made available in Inventory & Billing system. It will display the list of un-invoice delivery orders and un-invoice goods receive note. You can select the delivery order / goods receive note and generate the respective invoice.
The GST Dashboard in Accounting has been enhanced to display the list on un-invoiced Delivery orders as well.
GST handling for un-invoice delivery orders more than 21 days in GST Return wizard with proper GST output tax reversal entries when an invoice is being issued will be made available in the next release.
Supplier Invoice, Supplier Invoice + GRN
Supplier Invoice entry screen has been enhanced to be able to update from GRN.
Supplier Invoice + GRN entry also has been enhanced to be able to update from Purchase Order.
Version 188.8.131.52 Release date: 20th November 2014
Tax Code Maintenance – Edit Button
Edit button is now made available in Tax Code Maintenance screen. With the Edit button, you can easily maintain all essential data elements such as Description of the Tax Code, Tax Percentage, Transaction Type, Tax Method, A/C No and Status of the Tax code.
Version 184.108.40.206 Release date: 10th November 2014
Post to Accounting – 1 step posting
Previously, you will need to manually export the transactions, after that import intoDaccount. For GST Audit file generation purpose, you will only need to export the billing dataand import into accounting as well.
Now, Sage UBS 2015 has been enhanced to consolidate all these functions into 1 stepposting.
Default User ID and Password
For 1st time installation, you may not know the default User ID and Password to login to thesystem.
Now, the default User ID and Password is shown on the login page. For security purpose, youare encourage to change the password after 1st time login.
Remember last login ID
Sage UBS 2015 has been enhanced to remember user last login ID. You will just need to clickon the MySageID /User Name field and a list of login ID will be shown for you to select.
Data Migration from previous version (9.1 to 9.9.0.x)
A new data migration function is made available in this version to help you to migrate datafrom previous version (9.1 to 9.9.0.x). Company setting and user login details will bemigrated as well.
If the Inventory & Billing data folder and Accounting data already linked, those data folderwill be auto linked after the data migration. If the If the Inventory & Billing data folder andAccounting data are not linked, you will be able to link them during data migration as well.
Data migration from version 8.x will be in the next phase.