Access UBS 2023.3 Release Notes

iAssist
Introducing the new iAssist feature, equipped with drag-and-drop capabilities to provide enhanced visibility into the entire document journey within the transaction cycle. With this innovative feature, users can effortlessly monitor document progress, gain valuable insights into their position within the transaction cycle and make well-informed decisions. This advancement promotes transparency and efficiency, empowering users to manage their tasks more effectively and with greater confidence.

Locating iAssist and getting started
Log in to Inventory and Billing and you will noticed a new feature named “iAssist” added to the business transactions list on the left panel – refer image below:

Accounting, Inventory & Billing
Document Attachment (Master File and Email sending)
Do you struggle to keep track of essential information stored within your system's transactions? Document Attachment is here to help. Our new feature allows you to easily attach and retrieve documents within your transactions. No more wasting time sifting through endless data or manually searching for documents. With Document Attachment, you can collect and organize all your transaction-related documents in one place, making it easy to stay on top of your business. Say goodbye to the hassle of manual document management and try our new Document Attachment today.

The document attachment capability is now expanded to Master files such as Customers, Suppliers, and Items. This enhancement enables you to seamlessly attach and retrieve documents within your core data files. Furthermore, Document Attachment is also incorporated into our email feature, streamlining the process of including crucial attachments when sending emails through our solution.

The new Document Attachment tab is added to the maintenance screen and now accessible in the following master types:




Supported file and image types:







Sample of the Customer Maintenance screen with Document Attachment in respective mode:
Add mode:



View and Edit mode:



Email:






If there are attachments in the transaction, same list of files will be listed for you to select and email to your customer. Please note that the maximum file size per email is 20MB.

To further assist you, default Attach to email functions has been added to Attachment in the transaction which allow you to automatically include the selected file when emailing.



Product Policy
Update on Product Terms and Conditions
Product Terms and Conditions have been updated; you can view the content from the following screens. Please ensure that you are connected to the internet before clicking on the menu.

General

View Previous Year Data
In order to enable you to view the attachments within your system, you are required to link the accounting folder for accessing the previous year Inventory & Billing data. The same procedure applies to access previous year accounting data.



Important Note:
Whether it is a single module (Accounting or Inventory & Billing) or both, you must perform the required mapping in the Previous Year Data settings because of the shared master files data.

Example: If you are solely using the Accounting module, without Billing, and running Year-End procedures exclusively in the Accounting module, you should select the main folder associated with your company name, eg: ABC Sdn Bhd.

If you have any questions, please do not hesitate to reply back to below information, I will be able to assist you further.

Vivid Solutions Sdn Bhd

Tel : 03-91722228
Mobile : 011-10161636
Click here for Whatsapp chat

Email : infor@vivid.com.my
Website: http://ubssoftware.com.my

Updates on einvoicing

When do I need to start eInvoicing?

The implementation will occur gradually, starting in August 2024 as below:
1 Aug 2024 -For businesses with an annual turnover of RM100 million or more
1 Jan 2025 - Businesses with an annual turnover of RM25 million to RM100 million
1 Jul 2025 - eInvoice becomes mandatory for all taxpayers in Malaysia
However, businesses can voluntarily embrace e-invoicing from 1 January 2024.

Why eInvoicing?

eInvoicing Software FAQs

Why do I need eInvoice in Malaysia?
- Adopting eInvoice in Malaysia is essential for several reasons outlined in the LHDN guidelines. Firstly, eInvoice ensures compliance with the Inland Revenue Board (LHDN) regulations, helping businesses adhere to legal requirements. Secondly, it significantly reduces processing costs for each invoice, potentially up to 80%, leading to substantial savings. Moreover, eInvoice accelerates payment processes, improving cash flow and improving businesses' financial stability. Embracing eInvoice simplifies invoicing procedures and aligns seamlessly with the LHDN Malaysia regulations, making it a practical and efficient choice for businesses operating in Malaysia.

What is eInvoice?
- eInvoice, per the guidelines provided by LHDN Malaysia, refers to the electronic version of traditional paper invoices. It's a digital method businesses use to create, send, receive, and manage invoices over the internet. These electronic invoices are structured data files that adhere to a standardized format, ensuring consistency and compliance with LHDN regulations. eInvoice simplifies the invoicing process, reduces paperwork, and enables secure and efficient exchange of invoices between suppliers and buyers. It is crucial in enhancing business efficiency, cutting costs, and ensuring compliance with LHDN Malaysia guidelines.

Why is eInvoice important to your business?
eInvoice is crucial for our business because it ensures compliance with the guidelines set by LHDN Malaysia. By adopting eInvoice, we streamline your invoicing process, reduce operational costs significantly, and enhance overall efficiency. This compliance saves time and money and ensures that our business operations align seamlessly with the regulations, guaranteeing smooth transactions and financial stability.

What are the benefits of eInvoice?
eInvoice eliminates the need for sellers to print paper invoices or create PDFs for mailing or emailing to buyers. Buyers no longer have to input invoice data into their accounting systems manually. This method enhances accuracy and security, speeding up processing times and payments.

In summary, the benefits of eInvoice include:
1. Reduced administrative work for both buyers and sellers.
2. Faster payments for sellers.
3. Cost savings for both buyers and sellers.
4. Fewer errors for buyers and sellers.
5. Direct and secure connections between buyers and sellers.
6. Reduced environmental impact.

If you have any questions, please do not hesitate to reply back to below information, I will be able to assist you further.

Vivid Solutions Sdn Bhd

Tel : 03-91722228
Mobile : 011-10161636
Click here for Whatsapp chat

Email : infor@vivid.com.my
Website: http://ubssoftware.com.my