Release Notes for Sage UBS

This note is explaining the progressive enhancement of Sage UBS as well as issues have been addressed by the system

Content

This release notes covers two sections:

1. Progressive Enhancement (if any) 2. Issues that have been addressed

Version 9.9.1.12 Progressive Enhancements	Release date: 2nd March 2015
Purchase Debit Note & Purchase Credit Note
Previously, purchase debit note and purchase credit note are entered in Sage UBS accounting only as double entries.      Malaysia GST requires purchase debit note and purchase credit note must be linked to at least 1 supplier invoice. So, Sage UBS Inventory & Billing has been enhanced to provide the purchase debit note and purchase credit note entry screens. You can also print the purchase debit note and purchase credit note after saved.
Default GST Tax Code in Purchases and Sales entry screens
For purchases entry screen, the default GST tax code checking is via the hierarchy below:   Supplier item --> Item group --> Tax Code Setting in Administrative      For sales entry screen, the default GST tax code checking is via the hierarchy below :  Address --> Customer item --> Item group--> Tax Code Setting in Administrative Tools      Please note that, due to the delivery address is using remark 0 – 4 at the header, and the remarks can used for any other purposes other than delivery address. So, you must always select the [With delivery address] to indicate that there is delivery address, before you click [Body] or select [Update from…].
Self billed invoice – Supplier listing
Now, only suppliers with RMCD approval number maintained will be shown in the Supplier list.
21 days rule
When run the GST Return wizard (GST-03), system will check for any un-invoice delivery order.                        You are given the options to           a) Exit from the wizard and generate the invoice accordingly for those delivery orders           b) GST Return wizard will calculate the output tax for the delivery orders.       To make sure the financial entries are generated and posted to the correct GL account, you must create the Accrued debtor & Invoice to be issued GL accounts and do the mapping in Accounting > GST Settings. If the mapping is not available, system will inform you to do the mapping accordingly when do posting of invoice from Sage UBS Inventory & Billing.
Import from CSV
If you are using other Billing system, and using Sage UBS Accounting for GST reporting, now, you can import billing transactions into Sage UBS Accounting with CSV format, for GAF’s section [P] and [S] purpose.      If you would like to understand the structure of the CSV file, in Sage UBS Inventory & Billing, go to Periodic > Export / Import > E.I. Housekeeping, select 9. LIST STRUCTURE – ARTRAN.DBF, 59. LIST STRUCTURE – ICTRAN.DBF and 40. LIST STRUCTURE – GLPOST9.DBF, click apply to view or print structure.      To do posting of journal entries from the Billing system into Sage UBS Accounting, go to Periodic > Export / Import > Import from CSV, select 1. IMPORT FROM GLPOST9.CSV.      To import the billing transactions into Sage UBS Accounting, go to Periodic > Export / Import > Import from CSV, select 5. IMPORT FROM ARTRAN9 CSV and ICTRAN9.CSV. These 2 files must be imported together.

Issues that have been addressed
Case ID	Brief Description
-	Unable to delete tax code in ACC and I&B
-	Hide Allow edit exported bill in Settings
281-119645	If tick "Update average cost" will pop up the error message Alias 'initfile' is not found’
-	Error in I&B Reports Converter
-	Click Sage Connect Status Ole Error if using trial version
-	Generate GAF -> Go to reports -> View Ledger -> Ok (Error encounter)
-	Error if invalid date entered in GST-03 report wizard example 01/01/1010
241-120543	Incorrect stock value at Item status and value
	Alt-key feature is hidden in Accounting
-	Disable GST -> Create CN transaction -> Print Receipt [OK] -> Enable GST -> Same transaction -> Pint Receipt [Error Encountered]

               

Known Issues

GST tax report, GST Return wizard (GST-03) and GAF generator are still undergoing major enhancement to cater for additional new GST features.      Sometimes, you may encounter some issues when testing these 3 reports. Please rest assured that these reports will be stabilized before Malaysia GST effective.

Version 9.9.1.11 Progressive Enhancements	Release date: 06th February 2015
Major Industry Code Maintenance – Edit button
Edit button is now made available in Major Industry Code Maintenance screen to allow you to modify the description of existing major industry code.
GST-03 Wizard – Part 5
The Nationality field is now enhanced to be a drop-down list selection. It is a mandatory field. a) If Nationality is Malaysia, Identity card no is required. b) If Nationality is non-Malaysia, Passport no is required.
Sundry Expenses
Sundry Expenses is now made available ONLY if Malaysia GST setting is ON.

Issues that have been addressed
A)    Accounting
Case ID	Brief Description
-	GST Registration No. missing after click on [Add] button at Major industry Code field
-	RTE when click on the [X] button at GST setting tab
B)     Billing
Case ID	Brief Description
-	Generate Invoice from GRN in dashboard will create double entries in stock card
-	Truncated decimal figure in default format INV and CN (Report alignment show incorrectly)

Version 9.9.1.10 Issues that have been addressed	Release date: 30th January 2015
Important Note:
If you are uninstalling your current application, we highly recommend you to use the latest installer version 9.9.1.8 and above. This is to address the backward compatibility issue which result to OLE error.

C)    Accounting
Case ID	Brief Description
-	Validation on the license registration
-	In GST Return Wizard, it does not capture the reporting date properly. The Next button could not be enabled unless clicking first the refresh button.
-	New button in the GST settings in order to perform the mapping automatically via GST Wizard.
-	Modified the message prompt when Accounting data structure is old. Display message “Please run accounting system to allow system to upgrade the data file.”
-	Error encounter in CustNoI and IDI when indexes is corrupted
-	New message box will prompt when the refresh button is click. Display Message “Updating may take some time to complete depending on your data size. Do you want to update?”
-	No refresh of GST dashboard upon user Login or startup.
-	When license is Accounting + Billing only, then access the Billing system inside accounting GST dashboard should display the Billing.
D)    Billing
93-118970	Enable “Change currency to USD” tick box in General Setup with Accounting + Billing license only
E)     Inventory & Billing
-	User Defined Formula – Quantity and Price
F)     Sage UBS license test
-	When testing using UBS nine or UBS one license o For Accounting – daccount.exe and daccountone.exe must be updated. o For Billing or Inventory & Billing – vstk.exe, vstkBilling.exe, vstkone.exe must be updated. If one Sage cover license is valid, then all exe file will be updated

Version 9.9.1.9	Release date: 19th January 2015
Progressive Enhancements
ECE Control Board
ECE Control Board will be shown if country setting is NOT Malaysia (MY), either in Accounting or Inventory & Billing.
Major Industry Code
Major Industry Code setting is now made available ONLY if country setting is Malaysia (MY)

Issues that have been addressed
G)    Accounting
Case ID	Brief Description
-	Major Industry Code – Add button disabled no matter GST setting is ON or OFF

Version 9.9.1.8 Progressive Enhancements	Release date: 16th January 2015
GST Wizard – Tax Code and Major Industry Code
You can now maintain the tax code to General Ledger Accounts in GST Wizard – General Ledger Accounts. Mapping the major industry code to the Item Group & individual items also made available in the GST Wizard, Item Maintenance and Group Maintenance as well. Important Note:      Currently, mapping Tax Code and Major Industry Code is ONLY ready for setup purposes. Enhancement to the transactions entry screen for handling both of these functions will be made available in the next release. Enhancement for the GST Return to properly display the amount with different major industry code will also made available in next release.
Pricing Strategy – Inclusive and Exclusive handling
Tax-Inclusive and Tax- Exclusive handling for the transaction is now made available in Inventory & Billing. You can now set the option in Company Profile to apply in your business.       Tax – inclusive Meaning: the amount of tax paid is already included in the base price Example: Product Price      GST          Tax- Inclusive computation     Selling Price RM100.00            6%                   RM94.34 + 5.66                = RM100.00      Tax – exclusive Meaning: the amount of tax paid is on top of the base price Example:  Product Price       GST           Tax- Inclusive computation       Selling Price RM100.00              6%                      RM100 + 6.00                  = RM106.00
Sundry Expenses – Goods and Service Tax Report & GST Audit File (GAF)
Goods and Service Tax report & GST Audit File (GAF) is now enhanced to properly display the sundry expenses transaction.
Foreign Currency Tax Invoice, Credit Note & Debit Note
New report template for foreign currency transaction is now made available in Invoice, Credit Note, Debit Note and Cash Sale entries screen.
Simplified Tax Invoice
Simplified Tax Invoice is now made available in Cash Sale entry screen.
General Ledger Accounts
General Ledger Accounts in the GST Wizard is now change label name to GST – General Ledger Accounts.
Sage Connect – On & Off
You can now enable or disable Sage Connect by clicking on [Sage Connect Status].

Issues that have been addressed
H)    Landing Page
Case ID	Brief Description
187-113376	Unable to disable the pop-up message for data migration
I)       Accounting
Case ID	Brief Description
281-108282	Variable WQ formula is not found
93-117936	Cannot access previous year data
93-116206	Unable to restore data
-	OLE error code 0x80040154.
- - -	Passport is not mandatory field in GST Returns GST Returns Wizard click Back or Cancel button then only can click Next. Upgrading to Sage UBS 2015 and encounter problem with User ID when there is space and period
J)      Inventory & Billing
Case ID	Brief Description
240-114137	No option for update from PO
-	Remark Setup Wrong Place

Version 9.9.1.7 Issues that have been addressed		Release date: 15th December 2014
K)    Accounting
Case ID	Brief Description
-	GST wizard form size issue when resolution is 1024x768
241-115242	Message “Alias 'DBTOUTDOCS' is not found” is shown in multi-users environment.

Version 9.9.1.6 Progressive Enhancements	Release date: 09th December 2014
Sundry Expenses
You can now enter sundry expenses via the Payment entry screen.       For example, you made the payment of water, electricity and sewerage bills at POS Malaysia.       Even though the payment is made to POS Malaysia but you can specify the supplier, invoice number, invoice date etc for each expense via the [GST details] button.       Goods and Service Tax report & GST Audit File (GAF) will be enhanced to properly display the sundry expenses transaction in the next release.

Version 9.9.1.5 Progressive Enhancements	Release date: 09th December 2014
GST Dashboard – 21 Days Rule
New GST dashboard is now made available in Inventory & Billing system. It will display the list of un-invoice delivery orders and un-invoice goods receive note. You can select the delivery order / goods receive note and generate the respective invoice. The GST Dashboard in Accounting has been enhanced to display the list on un-invoiced Delivery orders as well. GST handling for un-invoice delivery orders more than 21 days in GST Return wizard with proper GST output tax reversal entries when an invoice is being issued will be made available in the next release.
Supplier Invoice, Supplier Invoice + GRN
Supplier Invoice entry screen has been enhanced to be able to update from GRN. Supplier Invoice + GRN entry also has been enhanced to be able to update from Purchase Order.

Issues that have been addressed
L)     Landing Page
Case ID	Brief Description
-	“Do you want to migrate data from previous version?” message box still shown even after set the “Do not show again”.
M)   Accounting
Case ID	Brief Description
-	Bad debt management (AR & AP) entry screen - Error message shown
-	Partial exemption apportionment – Error message shown
-	Capital Goods – always showing 1st record
-	Performance issue on GST Dashboard when there are more than 10,000 invoices
N)    Inventory & Billing
Case ID	Brief Description
-	Purchase Order – GST Tax code not shown by default
-	Invoice – GST Tax code not shown by default if update from DO

Version 9.9.1.4 Progressive Enhancements		Release date: 20th November 2014
Tax Code Maintenance – Edit Button
Edit button is now made available in Tax Code Maintenance screen. With the Edit button, you can easily maintain all essential data elements such as Description of the Tax Code, Tax Percentage, Transaction Type, Tax Method, A/C No and Status of the Tax code.
Known Issue
Data Migration Tool
For system version 9.1 to 9.2sr2.      Currently, when performing data migration process, if registry is not found, system will prompt a screen with available options to allow user to select and search for the previous version data folder. These options includes: For      1. Search for data folder in this drive : (This will check all local drives only)      2. Search for data folder in this locations: After select one of the options above, both Accounting and Inventory & Billing data folder must be selected in order to let system to search for the old company data folder. However, for the current version, migration will not be started if user :      1. Select only Accounting data folder without Inventory & Billing data folder. OR      2. Select only Inventory & Billing data folder without Accounting data folder. Current Solution:  User can still migrate the old version data to new version of Sage UBS 2015 by using existing feature, which is Create new company à Copy from existing data. The enhancement will be available in the next release update.
Issues that have been addressed
a)      Landing Page
Case ID	Brief Description
299-108336	Add company logo with one step process
301-110525	User ID not found
b)      Accounting
Case ID	Brief Description
301-106644	GAF Value show incorrect
258-105298	Error prompt when close menu
258-110158	Alias user is not found
301-111434	Unable to select Debtor in search screen
301-111437	Tax Code Maintenance Status column
c)       Inventory & Billing
Case ID	Brief Description
301-108149	Debtor and Creditor not found.
301-108386	Item show - value after issue GRN
301-110528	Label for GRN report display incorrectly
301-110532	Print button at GRN body is not funtion
301-110550	Incorrect Trace Item Cost & Value report
301-111462	PT code and ST code in Item Maintenance
293-111352	tax code maintenance
93-111869	Year End - Alias 'INITFILE'
299-111691	I&B - Click Add in Tax Code prompted RTE

Version 9.9.1.3 Progressive Enhancements		Release date: 10th November 2014
Post to Accounting – 1 step posting
Previously, you will need to manually export the transactions, after that import into Daccount. For GST Audit file generation purpose, you will only need to export the billing data and import into accounting as well. Now, Sage UBS 2015 has been enhanced to consolidate all these functions into 1 step posting.
Default User ID and Password
For 1st time installation, you may not know the default User ID and Password to login to the system. Now, the default User ID and Password is shown on the login page. For security purpose, you are encourage to change the password after 1st time login.
Remember last login ID
Sage UBS 2015 has been enhanced to remember user last login ID. You will just need to click on the MySageID /User Name field and a list of login ID will be shown for you to select.
Data Migration from previous version (9.1 to 9.9.0.x)
A new data migration function is made available in this version to help you to migrate data from previous version (9.1 to 9.9.0.x). Company setting and user login details will be migrated as well. If the Inventory & Billing data folder and Accounting data already linked, those data folder will be auto linked after the data migration. If the Inventory & Billing data folder and Accounting data are not linked, you will be able to link them during data migration as well. Data migration from version 8.x will be in the next phase.
Change Company Logo
“Update Logo” link is now made available in Select Company screen to provide you a faster way to change the company logo.
GST Setup Wizard
GST Made Simple – With the GST Setup Wizard, you easily maintain all essential data elements such as GL accounts, Tax Codes, Customer, Supplier, Item group and Item for proper GST reporting.
Issues that have been addressed
a)      Landing Page
Case ID	Brief Description
301-107991	Error when editing Company directory
b)      Accounting
Case ID	Brief Description
134-21545	Add Project & Job code in Print Ledger
Inventory & Billing
Case ID	Brief Description
241-78758	Item disc amount round inconsistence
301-108252	Unable to view next transaction record
301-108263	Show incorrect transaction record
301-108286	Prompted error message after click Body

Version 9.9.1.2 Progressive Enhancements		Release date: 15th October 2014
Remove GST Verification Report and GAF Verification Report
Currently, GST Verification Report and GAF Verification Report Menu is meant for Singapore users. Thus, remove both features from Malaysia GST Report menu.
Change Password Button
“Change Password” Button is now made available in user management screen to address the following requirements:  1. Allow Administrator to change password for user.  2. If Sage ID is not activated, show [Change Password] button for Administrator to change password. 3. If Sage ID is activated, disable [Change Password] button and unable change password for the user.
Update from DO
Update from DO option is now enabled for user to link DO to the invoice.
Folder Directory Enhancement
This enhancement provides flexibility in allowing users to map different network drives to respective Accounting folder and Inventory & Billing folder. Now the information in Accounting and Inventory & Billing are able to be linked, even with both folders saved in different network locations.
Issues that have been addressed
a)      Accounting
Case ID	Brief Description
241-104076	Command is missing required clause
241-104702	UBS 2015 Print GST Return having error
258-104573	Wrong data folder for new company
93-101922	Knock Off-Variable'LCTTYPE' is not found
241-103814	One day password expired
b)      Inventory & Billing
Case ID	Brief Description
258-104573	Wrong data folder for new company
93-102180	Credit Note is shown OUT qty
241-103814	One day password expired
301-107204	Unable to select Tax Code

Version 9.9.1.1 Progressive Enhancements		Release date: 15th September 2014
Malaysia & Singapore GST – Only body discount & body tax
To fulfill the requirement of GST Audit file to display the taxable amount (after discount) and GST amount for every item line in the invoice / credit note / debit note, when Malaysia or Singapore GST is enabled, only body discount & body tax are available.
Issues that have been addressed
Accounting
Case ID	Brief Description
93-100748	Due to the GST Audit file requirement, transactions posted from Inventory & Billing will have transaction description like “Sales of Item X, Item Y…” or “Purchase of Item X, Item Y…” However, due to ledger reports, aging reports are also referring to the transaction description, causing the reports difficult to be understand. Now, the transaction description has been changed back to the old method. The transaction description meant for GST Audit file is stored in a separate field.
93-101922	Error message shown when knock-off debtor/creditor bills
187-101933	Error message shown when generate GST Audit file
	Error message shown when generate GST return report
Inventory & Billing
Case ID	Brief Description
93-102180	For credit note issued, the quantity amount is shown at quantity out in stock card report.
	Credit Note & Debit Note – details in the body is not shown after saved

Version 9.9.1.0 Progressive Enhancements	Release date: 07th August 2014
Malaysia GST compliance
Sage UBS 2015 version 9.9.1.0 is compliance with Malaysia GST requirements. Please visit sageubs.sage.my for details.

New Version of BSM

Technology is vividly changing to meet the requirements of its users. However,  next version of BSM will be released soon with more advantages. The system will include the following features:

 Cater for Malaysian GST.
 

Software activation.

 Licensing based on concurrent user (so no more multi user dongle).

Online update.

 

 

Getting started with SAGE UBS

 

Getting started with Sage UBS will be introduced in this section:

1. Exploring Sage UBS.
2. Create a new company.
3. Maintain Chart of Accounts.
4. Maintain Opening Balance.
5. Perform GST setup.
6. Understand the posting methods and perform posting to accounting.
7. Setup numbering set for various types of transactions.
8. Exploring Sage Connect.

 

I would like to have an overview of system

 

 

I would like to create a new company

 

 

I would like to the Chart of Accounts for my company

 

 

My company is a GST registered company, I would like to perform GST setup now

 

 

I would like to understand how to perform posting to accounting

 

 

My company is an existing business, I would like to enter the opening balances

 

 

I would like to setup the numbering set for each transaction type 

 

 

 

If you are interested and would like to know more about UBS, training programs are provided. All you need is to contact Vivid Technology; please call 03-91722228 or email: infor@vivid.com.my 

For more details please visit www.vivid.com.my

UBS Accounting E-learning

Learning how to record the key steps in the accounting cycle will be introduced in this section:

Basics of UBS Accounting records:
- Create and maintaining journal.
- Enter journal entry and print journal voucher.
- Create and maintain budget with versioning.
- Foreign currency revaluation. - Generate GST reports.
- Perform year end processing to close your accounts and start a new financial year.

Advance of UBS Accounting records:
- Create and maintain analytical group, apply in transaction for advance reporting & analysis.
- Create and maintain projects, apply in transaction for project wise reporting & analysis.
- Process partial exemption apportionment if your company is GST registered company and making both taxable & exempted supply.



I would like to add new journal or update existing journal

  

 

 

 

My business involve projects and I want to have project reporting. I would like to setup project codes in the system and apply in transactions

   

 

 

 

I would like to setup and maintain budget for reporting

  

 

 

 

I would like to enter manual journal entries

  

 

 

 

 Sometimes, my business transactions in foreign currencies,  I would like to revalue those foreign currency transactions based on latest exchange rate

  

 

 

  

I would like to close my accounts and start new financial year 

  

My company is GST registered company and making both taxable & exempted supplies. I would like to run the partial exemption apportionment process before generate GST return

 

 

 

 

My company is GST registered company and I would like to generate GST releated reports especially the GST Return for submission

UBS Update: Maintenance fees is exempted from the goods and services tax (GST) for all types of stratified residential properties

Deputy Finance Minister Datuk Ahmad Maslan said that, exemption of GST would apply to all types of apartments, condominiums and flats, so maintenance fees will not be charged with GST tax that would be enforced starting April 1.

The reasons for the exemption, as mentioned by Ahmad Maslan, were because the government felt that building maintenance would not be a business that would make large profits. However, building maintenance was a service that affected a lot of people, and similar to public transport services, it would be exempted from GST on that basis.

He added, property groups and house buyers' associations had claimed last year to the Prime Minister and Finance Minister, Datuk Seri Najib Razak, pointing out the that GST would burden residents of low and low-medium cost apartments with higher maintenance cost

For further information: http://www.themalaysianinsider.com/malaysia/article/no-gst-on-maintenance-fees-for-all-high-rise-units-says-deputy-minister

For more detail, please visit www.vivid.com.my or please call 03-91722228.

UBS Update: GST Comparison Chart.

There are two levels of GST Software which are basic and advanced. The table below shows the functions or item content.

For more detail, please visit www.vivid.com.my or please call 03-91722228.

UBS Sage Cover Updates – Continue

Revised Price Structure – Sage Cover (Payroll)

We are pleased inform that new price structure for PAYROLL Sage Cover will take effect from 01 Jan 2015 onwards.

Kindly refer to list as below:

For more detail, please visit www.vivid.com.my or please call 03-91722228.

UBS Sage Cover Updates

Sage will remove of late administration charges together with removal of grace period. Once the end date is passed, it is automatically an upgrade scenario.

Please renew the Sage Cover before expired date in order enjoy latest release within 1 year.

For more detail, please visit www.vivid.com.my or please call 03-91722228.

UBS Software GST Training

Overview

The GST Accounting course has the objective of providing practical hands-on experience in applying required GST treatment on business transactions, key controls together with reporting and tax return requirements. After the course, the attendee should have a good understanding of the key elements of GST and be able to manage basic GST requirements with an accounting software.
Basic GST and product knowledge is required to maximize the benefit from this course.

Syllabus

Setup and Settings

- Enabling GST Features

- Maintaining Key Data Elements for GST Reporting

Transactions

- GST in Purchasing

  >   Supplier Invoice

  >   Adjustments

  >   Sundry Purchases

  >   Self-Billed Invoice

  >   Invoices more than 6 months

  >   Capital Goods

  >   Imported Services

- GST in Sales

  >   Tax Invoice

  >   Adjustments

  >   Bad Debt Relief and Recovered

- GST in Receipt

- Posting

Reports

- Source Documents for GST

- GST Return - GST-03

- GST Audit File – GAF

- Tax Reports

For more detail, please visit www.vivid.com.my or please call 03-91722228.

UBS Update: Sage UBS approved at the Advanced level

Sage UBS, Sage 50 and Sage 100 has achieved the Advanced level of accreditation by JKDM/RMC.

This Advanced level puts Sage products a level above most other software solutions who are only on the Basic Level. This also proves the level of depth and experience that Sage invests in our products to make this happen.

For upgrading software & new purchase; please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: E-Voucher for GST

Refer to below how to apply E-Voucher.

How much is the financial assistance?

The financial assistance has been structured to assist as many SMEs as possible. Therefore the final amount is RM 1,000 per qualified SME.

How do I qualify?

The requirements set-out by the authorities are simple and provided on the E-Voucher website. We made a quick summary below.

· The business equity must be at least 51% Malaysian.

· If you are in the manufacturing sector then your annual revenue should be less than RM 50 million or the number of full-time employees less than 200 persons.

· If you are in the service sector then your annual revenue should be less than RM 20 million or the number of full-time employees less than 75 persons.

· You should not be a PLC, subsidiary of a PLC, an MNC, subsidiary of an MNC, GLC, MKD, or a State-Owned Enterprises.

Remark: Before applying E-Voucher for GST, please get an advice either from your accountant or tax consultant first.

How do I apply?

Step1	Register for GST You will be first required to register for GST to attain your GST number, a requirement for the financial assistance program. The registration for GST has been opened since June 1, 2014 and is applicable for all businesses whom have annual revenue above RM 500,000. You can register via the Royal Malaysian Customs's website http://gst.customs.gov.my/ Refer to TAP (Tax Payer Access Point)
Step2	Apply for E-Voucher The financial assistance is provided via E-Vouchers which can be used against your new purchase of software or software upgrades including training. This process is entirely online. You can apply for the E-Voucher via SME Corp's website http://gst-evoucher.smecorp.gov.my/eng/index.html
Step3	Get your GST Compliant Software Call 03-91722228 or email to us for more information.

Important considerations

· The number of E-Vouchers provided is limited to the fund size, therefore it is on a first-come, first-serve basis.

For upgrading software & new purchase; please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: Sage UBS 2015

The Sage UBS 2015 version is released in a defining moment as Malaysia implements GST. The all-time favorite and most used accounting software in Malaysia, Sage UBS has been upgraded to accommodate for the changes in legislation and to add to that, we are coming up with even more features to assist our customers, the SMEs to have a smooth transition to GST. We have also accommodated for a seamless and easy upgrade to the latest version for the previous versions of our products.

With over 500,000 users, Sage takes the responsibility to lead and are in the fore-front of this initiative and are working closely with the necessary authorities to deliver the best outcome for our users.

However, GST is not the only agenda for businesses. We are introducing a more integrated approach to this popular product as well as enhancing it for the internet, taking businesses into the future. We have even innovated to allow all Sage products to work with a single ID or SSO as it is more popularly known.

For upgrading software & new purchase; please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: UBS Accounting – ePayMaster

ePayMaster is the ultimate internet banking solution for all business. It allows you to send payment instructions directly from your UBS software. To enhance further the security of transactions, there are separates roles for prepare and authorize of payment instructions. With the flexibility of today’s lifestyle you can choose to authorize the payments using highly secure methods via your mobile phone or the internet.

Additionally, ePayMaster provides reconciliation facilities. In business, it is all about managing your cash flow effectively.

This solution reduce issue on:

- Having reconciliation headaches,

- Signatory not available,

- No parking or long queues at the bank,

- Tired of preparing manual cheque.

Your benefits:

- Only one format required,

- WIDE range of panel banks,

- Auto bank reconciliation.

Electric payments save your money with more competitive bank rates and less travel cost. Flexible to transfer ta any bank (IBG). It simplifies the payment process without multiple bank formats, uploading and downloading of files and so on (Saving vary between banks).

Real time automatic bank reconciliation saves time and minimize errors. Proper data encryption and fraud control (in line with Bank Negara financial industry guidelines) secures your internet banking transactions.

UBS Menu

For upgrading software & new purchase; please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: GST e-Voucher worth RM1000

SMEs can apply for GST e-Voucher worth RM 1,000.

The Malaysian government has set aside RM 150 million to provide assistance for SMEs to purchase or upgrade their existing accounting software to meet GST requirements. Each qualified SME application is entitled to a GST e-Voucher of RM 1,000 which can be used against their purchase or upgrade of software.

Steps to apply RM1000 e-Voucher.

Step 1 – Go to register for GST https://gst.customs.gov.my/TAP/?Link=GSTREGENG.

Step 2 - Register for e-Voucher via www.gst.evoucher.smecorp.gov.my

Follow the Instructions & requirements listed on the website.

Step 3 - Redeem your e-Voucher

For upgrading software to GST Compliant Software & new purchase; please call 03-91722228. For more detail please visit www.vivid.com.my or email your details to infor@vivid.com.my.

Important Notes :

* Conditions for the e-Vouchers are on a first-come, first serve basis, until the quota is reached. Therefore it is strongly advisable to make your application early to avoid disappointment.

UBS Update: Revised Price Structure for Sage Cover

Beginning 1st July 2014; UBS Accounting, UBS Inventory & Billing and UBS Accounting & Billing Sage Cover renewals will be at RM300 (for Single user license) per annum.

By renewing your Sage Cover, you are ensuring that your Software is always updated to the latest version (Excluded services charges).

For upgrading software & new purchase; please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: UBS Payroll New Form E 2013 for v9.9.0.3

New Form E 2013 is added into CP8 to address the new requirement of LHDN Malaysia, where an employee whose annual gross remuneration is RM34,000 and above OR for any employee whose annual gross remuneration is less than RM34,000 but the monthly gross remuneration is RM2,800 and above for whichever month in the year 2013.

The Form E generated is strictly for reference purposes and NOT for submission due to the different form size used. For submission of the Form E, please use original form provided by LHDN Malaysia.

For upgrading software & new purchase; please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: Sage UBS are now GST Compliant

Sage UBS are now GST Compliant!!

Jabatan Kastam Diraja Malaysia (JKDM) has included Sage Software in the list of supplier for GST Accounting software for SMEs. The products that qualify for application of GST software grant are Sage UBS Accounting and Sage POS.

The government has announced that GST will be implemented on 1st April 2015. Businesses with an annual revenue of more than RM500,000 will need to register for and comply with GST. As a business software provider, our objective is to help our customers and small businesses in general to comply with GST regulations. Failure to comply can lead to penalties, fines and possible jail terms.

For upgrading software to GST Compliant Software & new purchase; please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: UBS Payroll Promotion 2014

Call us today before too late. Promotion value is up to RM300!! Promotion is until 28/03/2014 or while promotional stock last. Hurry, don’t miss out this promotion.

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: New Year Promotion 2014 - Extended

Due to overwhelming demand, Save with Sage promotion have been extended to 24th February 2014!

Get either savings up to RM300 or better value packages when you purchase selected Sage products today!

Sage is having 3 core modules promotion for UBS Nine (Accounting, Payroll & Inventory & Billing).

Call us today before too late. Promotion is until 24/02/2014 or while promotional stock last. Hurry, don’t miss out this promotion.

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: New Year Promotion 2014

Get either savings up to RM300 or better value packages when you purchase selected Sage products today!

Sage is having 3 core modules promotion for UBS Nine (Accounting, Payroll & Inventory & Billing).

Call us today before too late. Promotion is until 25/01/2014. Hurry, don’t miss out this promotion.

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

Sage and GST in Malaysia

This statement follows the announcement made by Malaysia’s Prime Minister, Datuk Seri Najib Razak, during the Budget 2014 speech on 25^th October 2013. GST for Malaysia has been confirmed and is to be enforced on 1^st April 2015 .Sage acknowledges the announcement and would like to provide the following response to matters that relate to the impact of GST on our customers and products in Malaysia.

The implementation of GST can have an impact on business processes, practices as well as documentation. Those who have business automation with products from Sage can expect some changes to optimize their operations and to be compliant to GST. The Royal Malaysia Customs should be providing more detailed specifications and requirements soon, of which Sage will further study and work closely with the government to ease the process for our customers and the SME market as a whole in the adoption of GST.

Based on the many years of experience from our sister companies around the world that have implemented GST/VAT, Sage believes in a total approach versus a piecemeal solution. In anticipation of the possible implementation of GST for Malaysia, Sage has developed a program for all of our customers and any other businesses that would like to be compliant. Compliance can be achieved through a simple, easy and affordable program. We will be sharing this within the next few weeks for the benefit of everyone.

Stay tuned to this website as we will bring in more information very soon.

Sage 与马来西亚商品服务税

马来西亚首相拿督斯里纳吉于 2013 年 10 月 25 日在国会所公布的2014年度财政预算案里，对马来西亚将在 2015 年 4 月 1 日实施商品服务税的说法提供了进一步的声明。SAGE 公司在确认有关声明的同时，也即时针对我们在马来西亚的相关产品因商品服务税的影响，为我们的广大客户提供下列讯息：

。商品服务税的实施可对业务流程、操作手法以及文档要求产生一定的影响。对于使用 SAGE 商业自动化产品的用户，他们可以通过优化产品的运作，以配合政府所作出的商品服务税规格进行调整。马来西亚关税局将提供更进一步的详情，而我们将会透过和该部门的紧密合作，为我们的客户以及中小企业市场在适应商品服务税的同时提供适当的援助。

。 基于我们在世界各地针对实施商品服务税 （增值税或 VAT）所累积的多年经验，我们认为必须依据各个问题提供相应的解决方案。在马来西亚政府将在 2015 年 4 月 1 日实施商品服务税的前提下，SAGE 已经制定了一系列的计划，以便为我们的客户以及中小企业市场提供与商品服务税能相互兼容的解决方案。客户们可以通过这些简单、方便又实惠的方案，从而达到兼容商品服务税的目的。我们将会在未来几周内对外公布更进一步的详情。

敬请关注本网站，我们将为大家带来更多相关信息。

* For enquiry or more details, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Payroll Pre-Printed Payslip Envelopes

We offer payslips for companies at affordable prices. The envelopes that are 100% guaranteed to work with UBS Payroll Software.

Payslip Envelopes are available in quantities of 1000. Only addressees name visible, guaranteeing confidentiality.

Description:
Payslip – Standard
- Paper size 9.5 x 11 inch
- 3 Ply NCR Paper
- 2 Ups Envelope Type

* For enquiry or more details, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: Payroll - EPF Statutory Contribution Rate Setup (Effective on August 2013)

In compliance with KWSP statutory requirement, the EPF contribution rate is to remain unchanged until 60 years of age. Thus, it will still stand at 12 per cent [12%] for monthly wages of RM5,000.01 and above, and 13 per cent [13%] for monthly wages of RM5,000.00 and below, from employers; 11 per cent [11%] from employees as tabled below

TABLE: EPF STATUTORY CONTRIBUTION RATE

Reference: http://www.kwsp.gov.my/portal/documents/10180/175560/TABLE_EPF_STATUTORY_CONTRIBUTION_RATE_AUG_2013.pdf

Therefore to ensure correct EPF contribution in this new legislation, you are advised to review and set the correct rates to apply in the EPF Table for correct calculation during payroll processing.

Just follow these simple steps as listed below:

EPF Table Setups

Step 1 Go to Housekeeping > Setup > Government Table > EPF Table.

Step 2 In EPF Table screen, you may use any table row from 2 – 5 to set 5.50% for Employee column; 6.00% for Employer column.

The reason for this recommendation is:

Table 1 is referenced to the commonly use default EPF rate, and also the default value shown in personnel maintenance screen. Therefore, it is advisable to leave it intact for ease of employee setup.

Table 6 is referenced to store the fixed rate, 11.00% for Employee column; 5.00% for Employer column.

Personnel File Maintenance Setup

Step 1 Go to Personnel > Personnel File Maintenance

Step 2 Click on Govern. Tab > go to EPF section

--> In the Table field, select the correct table row for use on the employee

In the example shown, it is table 5 which is set to 5.50% Employee and 6.00% Employer

--> In the Category field, select “X” if the employee is not subjected to EPF contribution

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: Price will be increase very soon and changes of products.

Effective September 1, 2013, below is the changes:

1) Sage will increasing the Suggested Retail Prices (SRP). New SRP price will be announce end of this month. The related products is Sage UBS Accounting, Accounting & Billing, Inventory & Billing, Building Service & Maintenance and concurrent users.  

2) Building Service & Maintenance (BSM) software had change the type from dongle to serial key.

3) Lawyer Client's Account will be withdrawn from sales effective immediately.

Contact us now at 03-91722228 or infor@vivid.com.my to take advantage of the lower SRP prices before too late!

Version 8 Launch Cash Back Promotion : Final Call 2012

Due to overwhelming response from the Sage UBS nine Version 8 Launch Cash Back Promotion, Sage Software doing a final call on the cash back promotion!

- RM188 cash back promotion is applicable for all new Sage UBS 9 version 8 license for Accounting and Accounting & Billing module.

- RM388 cash back promotion is applicable for all new Sage UBS 9 version 8 license for Inventory & Billing module.

* The cash back promotion starts from 1st November to 31st November 2012.
* All Cash Back will be paid only to registered and valid customers.
* Only applicable to Malaysian customers / residents.

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: Release of UBS Nine Version 8 (Support Windows 8 OS)

The natural evolution for every business is, of course, to progress and grow in size.  However, more business owners these days are finding it hard to find a balance between operational costs and expansion while in the process of moving forward. Understanding these needs, Sage UBS nine (Version 8) is introduced as a business management software that aims to lower operational cost and reduce risk for a more profitable and sustainable business.

Sage UBS nine is divided into two modules; the first being the Accounting module, which comes with all the basic accounting functions, such as cash flow management, accounting processes, multi-currency, budgeting and accounts consolidation, to name a few.

The second module, Inventory and Billing, offers management of inventory, purchase process, sales and price, amongst other features.

As an instrument of growth, Sage UBS nine supports up to 10 concurrent users and unlimited number of administration (companies). 

Sage UBS nine version 8 supports Windows 8 operating systems.  

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

Promotion: Version 8 Launch Cash Back Promotion

Sage UBS will launch 9 version 8 by this month. During this launching, cash back promotion is being apply for UBS Accounting and Inventory & Billing module.

- RM200 cash back promotion is applicable for all new Sage UBS 9 version 8 license for Accounting module

- RM400 cash back promotion is applicable for all new Sage UBS 9 version 8 license for Accounting & Billing and Inventory & Billing module

* The cash back promotion starts from 1st October to 31st October 2012.
* All Cash Back will be paid only to registered and valid customers.
* Only applicable to Malaysian customers / residents.

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: Ultimate Version

UBS had just release new version and known as ultimate version. The Ultimate version has the latest license service that provides new facilities to improve customer experience. The Online Update facility allows software licenses with active Sage Cover to detect, download and upgrade the latest version of the software license automatically.

- It supports mobile license.
- It supports customer self-service facility to de-activate and re-activate your license. Other benefits will be announced when they become available to customers.

Why exchange your dongle with Ultimate Version v9.4?

- All dongles are for versions before v9.3. You can continue to work with a dongle version. If and when it breaks down, you will need to upgrade to the latest version at the current version upgrade charge, provided you have proof of purchase for your dongle license.
With the release of Ultimate Version v9.4, you can exchange your dongle for a 9.4 license. The benefits of Ultimate Version v9.4 are as follows:

- There is no need to migrate your data, all you need to do is back up your dongle version and restore into Ultimate Version v9.4
- All your custom reports should continue to work without need for changes or charges.
- Supports Windows 7 and 64 bit operating systems.
- Supports Mobile license.
- Supports online update (applicable for licenses with active Sage Cover)
- Multi-user dongles will get 10 concurrent users.
- Your license is registered and will be able to upgrade to latest version.

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: Discontinue SMS registration

Effective 9 January 2012, license activation via SMS will no longer be available.

Currently only online registration available. The user need to have internet access to activate the license for the first time. After license activated, user can continue use the system as normally.

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: Sage UBS 9.6 Accounting & Billing

This is the new products that lunch by Sage UBS currently.

Please view the table for more information:

Remark: For this module, UBS Accounting & Billing must be install at the same PC.

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: UBS Payroll 2012

It is announce on 2012 Budget which higher employer's EPF contribution rate for employee earning up To RM5K effective January 2012 wage.

As such, according to EPF Third Schedule - The employer’s share contribution for employees who receive monthly wage/salary of RM5, 000 and below will be increased by 1 percent from 12 percent to 13 percent. The employee’s share contribution rate remains at 11 percent.

The increase in the employer’s share contribution rate is effective beginning employee’s January 2012 wage/salary for February 2012 contribution.

Sage UBS Payroll Start and Sage UBS Payroll 2012 were now action on updating the EPF Policy to meet the new changes stated on the Third Schedule, EPF Act 1991.

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update : Register your UBS dongle now.

Sage is running an information campaign to all UBS users whom are currently utilizing the dongle from previous versions of UBS market leading product.

PROTECT YOURSELF! REGISTER NOW!

The campaign has 2 clear objectives for UBS users.

1. To protect users from illegal copies of UBS product, UBS are launching a registration campaign to make sure the consumers are adequately protected.

2. To protect the right of users to be able to upgrade their products in the future based on a registered, legal copy of our products.

This registration process ends in 31 January 2012. Please make sure you beat the deadline.

It is very important to note that after 31 January 2012, only customers with registered licenses or have proof of purchase will be eligible to upgrade their existing license to the latest version. This means that from 1 February 2012, we will only be able to offer a Version Upgrade to customers with registered licenses, and to those who can provide proof of purchase.

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update: UBS 9.6 release

The natural evolution for every business is, of course, to progress and grow in size.  However, more business owners these days are finding it hard to find a balance between operational costs and expansion while in the process of moving forward. Understanding these needs, Sage UBS:nine (Version 6) is introduced as a business management software that aims to lower operational cost and reduce risk for a more profitable and sustainable business.

Sage UBS:nine (Version 6) is divided into two modules; the first being the Accounting module, which comes with all the basic accounting functions, such as cash flow management, accounting processes, multi-currency, budgeting and accounts consolidation, to name a few.

The second module, Inventory and Billing, offers management of inventory, purchase process, sales and price, amongst other features.

The incorporation of Electronic Credit Card Transfer Terminal (ECCT), which accepts payments from ATM, debit and credit cards, also enables data to be transferred automatically upon processing to reduce the likelihood of human errors.

As an instrument of growth, Sage UBS: nine supports up to 10 concurrent users and unlimited number of administration (companies). 

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Payroll 2012 & UBS Payroll Start

Sage UBS Payroll comes in 2 separate package, Sage UBS Payroll Start and Sage UBS Payroll 2012. Sage UBS Payroll Start is for setup with up to 10 employees while Sage UBS Payroll 2012, bundled with HRM, comes ready to fit 25 employees.

Sage UBS Payroll 2012 is scalable by multiple of 25 or 50 employees to meet your business and workforce growth and have your investment well protected.

NEW FEATURES

• Quick Entry
     - Enables management of 'Allowances', 'Deductions', 'Overtime' and 'Others' in a single screen
     - Able to view total summary For each payroll entry before payroll processing

• Supported bank formats for your convenience
     - AmBank For Salary & Statutory
     - Public Bank for EPF
     - Maybank for Tax, EPF, SOCSO (HR Pay V6.4)
     - OCBC Bank For Salary (Singapore)
     - DBS Bank For Salary (Singapore)

• 12 months Figure Update
     - Ability to view and check changes made by users
     - Provide accountability, traceability on unauthorized changes, error and problem detection

• Government Reports
     - PCB2(11)
     - CP22A
     - CP22
     - TP1/TP2
     - CP39
     - CP8
     - EA Form
     - Income Tax
     - KWSP Borang A
     -  SOCSO Borang 8A / 2 /3

• Wizard for Setup & Employee
  Setup Wizard is made available during initial setup with step-by-step guide to set up necessary data in the system
  Employee Wizard provide step-by-step guide to enter relevant information required for a new employee

• User Interface
     - Task / Process flows on the dashboard For direct access to the entry screen
     - Applicable For Personal File Maintenance, Payroll processing and Government reports

• Previous Year Tax Calculation
     - Tax calculation For previous year (From year 2011 onwards) can be viewed From Personnel File Maintenance.

• Director Fee
     - Able to be calculated as fixed or variable income via setting at Personnel File Maintenance

• Features Matrix 

HR Administration Templates

Inclusive in the software are 17 professionally written and designed templates which will be able to assist in making the basic requirement and administration of Human Capital with ease and speed. Just click on the appropriate letter template, make the necessary changes, save and print— it is just that SIMPLE!

This will ease the nightmares of drafting proper HR letters, employment contracts and other documentations with regards to basic HR matters. The templates also assist to improve the standard and image projection of the organization in administration of Human Capital.

The 17 templates cover the following areas of Human Capital management:-

• New Hire / Within Probation (5 templates)
• Employee Movement (4 templates)
• Employee Performance (1 template)
• Employee Disciplinary (5 templates)
• Employee Leaving (2 templates)

 

• Mobile License (Add On Module - UBS Mobile (Need to extra pay for this module)

From versatility to Flexibility and convenience, Sage UBS mobile license allows user to continue working with the system anywhere, anytime; even when out of the office.

Sage UBS Mobile license allows you to take' your license with you and work remotely on any workstation outside the office. With a virtual' dongle, you can tap all the benefits of being mobile and avoid the potential replacement cost of  damaged or lost dongle.

In a multi-user environment, other users can still continue to work on the system in the office as their licenses will not be affected at all!



For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Year End Promotion 2011

Good news, promotion is back. Saving up to RM300! Sage is having 3 core modules promotion for UBS Nine (Accounting, Payroll & Inventory & Billing).

Call us today before too late. Promotion is for limited time only.

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my

UBS Update – Coming Soon UBS 9.6

New release of UBS 9.6 will soon being launch. Don’t miss it, contact us for upgrade your UBS version. The products that involve is UBS Accounting and UBS Inventory & Billing.

For UBS Payroll 2012 is scalable by multiple of 25 or 50 employees to meet your business and workforce growth and have your investment well protected.

For enquiry, please call 03-91722228. For more detail please visit www.vivid.com.my